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Workflow Tips You Need to Implement Right Now

A solid workflow is important when you have deadlines to meet and projects to finish. First let’s make sure we know what workflow is. Workflow as described in the dictionary is ‘the sequence of industrial, administrative, or other processes through which a piece of work passes from initiation to completion’. This is the part where you are being productive, not planning for it, not refining it, but the actual process.

Over the course of your studies, you might build up a workflow that works for you, a method that ensures you are working to the best of your ability. If you’re a newer architecture student, it can get very overwhelming very quickly. By the time Christmas rolls around, you have deadlines, crits, weekly tutorials and a project to be working on so your workflow could change over time.

Implementing some good habits and creating systems is the best thing you can do right now. If you’ve just graduated, this could be a way to prepare for work or to make sure you are using your time as well as you can and sending out applications. If you’re in between years, creating a workflow that suits you can be the best thing you do over summer.

🟢 Keep a sketchbook

A sketchbook is a must and you will have heard that multiple times on our website and from other architects. Having online productivity tools like Notion is great for note-taking or collecting links and resources but there is something different about drawing out your ideas. You can also do this on some trace, and scan it in, but remember that these are simply tools for you to output your thoughts and creativity.

You will inevitably be using a sketchbook in university and in practice, so try and make sure that you keep it on hand at all times. You could even have multiple sketchbooks that you use for individual purposes. Make sure you keep track of important details of your projects so that you can refer back to them. Sometimes your sketchbook can be much more informative of your design approach and decisions than your final portfolio.

🟢 Organise your tasks

This point links to the previous point. How you use your sketchbook is up to you at the end of the day. But it might be better to keep a separate planner or online system that can allow you to organise your tasks. If you didn’t know already, we’ve been using Notion, and it has been a gamechanger. There are many possibilities and uses but to start out, a simple to-do list can work. If you often end up giving yourself too many tasks or don’t always check off tasks, Notion can provide multiple views such as a table or Kanban board to make it more interactive.

The purpose of organising your tasks is so that you have a clear set of actions to complete in an hour, in a day or in a week. This is especially helpful if you often find yourself stuck and don’t know how to proceed. It also lets procrastination sneak in which you will end up regretting later on.

🟢 Work in small chunks

The pomodoro technique is possibly the best and easiest way to get started with time management. Think about what kinds of tasks you want to accomplish and be very specific. By writing down ‘make a model’ you’re not thinking about the logistics involved. What if you need to go buy materials first? Or you need to wait for your 3D printed elements to finish printing. Being specific means that you’re also being realistic and can fit those tasks into small chunks.

If the 25 minutes seems a bit too short for you, try 50 minutes and a 10 minute break afterwards. As you progress, you will start understanding how much you can do in under an hour. This blog article has taken me 26 minutes up till now and I know that I can finish it within in hour because over time, I have gotten used to the workflow of writing an article and once I am in the correct mindset, the words flow a lot easier. But having a rough outline helps too.

Basically, if you incorporate this into your daily schedule it can work out great and push away the pressure of having to work for long hours on end or think about staying up all night to finish something.

🟢 Finish your current task before starting a new one

This is something that people often don’t consider. Obviously, procrastination can be detrimental in the long-run, but if you tend to skip on to the next task or switch in-between different things without finishing something, it might confuse you or you might not even finish at all! Usually this happens if we don’t enjoy the task that we are doing. So it’s not a matter of not doing what you don’t enjoy but instead, making those tasks enjoyable in some way. For example, if you’re going to be doing a mundane task like annotation, pop open a second screen and put on an episode of something you’ve already watched but enjoy.

You will end up linking these two tasks together and will actually start to do these things naturally. If you’re struggling with being productive, have a look at Ali Abdaal’s class on Skillshare. Here you can get an idea of what productivity is and how it links to workflow.

🟢 Keep goals in front of you

Goals can give you motivation. We often say that as designers, we tend to think visually. So if it means keeping a photoshopped image of yourself at graduation, do it! It isn’t uncommon for students to think about dropping out if things aren’t going as well as planned. But by having your goals either written down or in front of you, it will give you that motivation to keep on going. Over time, this motivation for short term goals can also turn into a drive for longer term achievements. If you can positively visualise them happening and if you have the determination to see it through till the end, there should be nothing stopping you.

Although this is an article on workflow tips, we shouldn’t get bogged down with what tools will make us work better. We have to also think about what we want out of having a better workflow and what are the end goals.

🟢 Switch up your workspace

If you have a quiet study room with an adequate amount of space, then you might not even want to switch up your environment. But through lockdown, we know that it can be difficult to stay on task if there are others around you. Sometimes, you might need to take your laptop and sit on the couch, take your model and work in the garden in order to get a fresh perspective. We work long hours anyway and nobody wants to be sitting in front of a screen for the entire day.

Make sure you take breaks in between. These can be your social media breaks, a coffee break or something quick, but make sure you stick to your time and get back to work when you need to.

🟢 Plan in detail

Similar to being specific when you plan tasks, you need to remember that the same can apply to other aspects of your workflow. Take the time to invest in the proper tools for your desk, plan out exactly what you need and want and get rid of any distracting clutter. Plan out the next couple of months and what you want to be achieving each month. This way, you will avoid being stuck or clueless as to how to proceed. If you’re applying for jobs, plan out the kind of firms you want to apply to (but apply to them all), plan out a cover letter template in advance – you get the gist.

Having a good workflow can prepare you for a lot of things, not just in architecture. Hopefully, you can being to implement these things yourself and become a bit more proactive. If you didn’t know already, we often share advice like this on our Discord server as well as our Instagram. If you’re struggling with something specific, don’t hesitate to contact us and make sure to leave a comment below!

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